Administrative Assistant – Lumix Creation Limited

Job Description

JOB SUMMARY/DESIRED QUALIFICATION AND KNOWLEDGE

We are looking for an admin assistant who will handle the day-to-day office operations of the company. Lumix Creation Limited is a registered Zambian company which is a Multipurpose Company that deals in Web Design | Network Maintenance & Design |PBX Installations | CCTV Cameras Supply & Installations | Biometric Scanners | Time & Attendance System | Access Control System |Computer Hardware & software Maintenance | Graphics & art Works Design | Social Media Management | Mobile and Desktop App Development | Electric Fence Supply & Installation | Gate Automation Fiber Supply & installation | Fiber Equipment | General Supply | Constructions| Solar supply & Installation.

Responsibilities

Assist in preparing operational reports, expenditure data, and presentations.
Support audits, financial preparations, and address audit queries.
Manage client invoicing, payment follow-ups, and bank-related communications.
Maintain statutory files (NAPSA, NHIMA, PAYE, WCFB, PACRA, LCC), and manage company subscriptions (E-coms, ZPPA, SAMs.Gov, MS Office, QuickBooks, Dove Payroll).
Ensure compliance with statutory accounts and filings.
Generate and distribute employment contracts and service-level agreements.
Review and update office policies and documents as needed.
Plan and manage corporate and social events (in-house/external), including venue bookings.
Coordinate with communications for company events and team-building activities.
Maintain the corporate calendar and book meeting rooms.
Act as the point of contact for client, vendor, and regulatory queries.
Manage email correspondences for staff and consultants.
Support bid proposal preparation with Programs and Finance teams

Qualification

Degree or Diploma in Business Administration, Business Studies, Human Recourse, Sociology, Gender Studies, International Development, or a related field Experience in a similar position or related field.
2 to 3 years of work experience in an administrative role.
Eligible for membership under the Zambian Institute of Human Recourse Management (ZIHRM).
In-depth understanding of office management procedures and departmental and legal policies
Be familiar with facilities and financial management practices
Strong critical thinking, problem-solving, and supervisory skills.
Excellent written and verbal English skills.
Strong communication and interpersonal skills.

How to Apply:

Interested candidates should send an email to Career@lumixcreation.com

Closing date is 10th February  2025

Candidates should have at least 1 or more years of experience in a busy environment and demonstrate initiative and problem-solving abilities.