Job Description
HRLeverage Zambia Limited is seeking a highly motivated Administrative Assistant Intern to provide essential support to the organization’s daily operations. This role offers a valuable learning experience in a professional environment, making it ideal for fresh graduates looking to gain practical skills. Men are encouraged to apply to promote gender balance within the workplace.
Key Responsibilities:
- Maintain a clean and organized office environment.
- Monitor and manage office supplies, ensuring timely replenishment.
- Coordinate office maintenance and repair activities.
- Assist in scheduling meetings, appointments, and events for staff and management.
- Handle incoming and outgoing correspondence, including emails and postal mail.
- Prepare and edit documents, reports, and presentations as needed.
- Maintain and organize both electronic and physical filing systems.
- Act as the first point of contact for visitors, providing necessary information and assistance.
- Manage and respond to general inquiries via phone, email, and in person.
- Accurately enter and maintain data in organizational databases and spreadsheets.
- Assist in planning and coordinating events, workshops, and training sessions.
- Provide logistical support for company meetings and events.
- Assist in tracking expenses and managing petty cash.
- Collaborate with the finance team to ensure accurate record-keeping.
Qualifications:
- High school diploma or equivalent (additional training or qualifications in office administration is a plus).
- Recent graduates are encouraged to apply; no prior experience required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize.
- Detail-oriented with a commitment to accuracy.