Administrative Support – Impact Network

Katete, Eastern, Province
1 week ago
Full Time
Application ends: 16 December 2024
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Job Description

Impact Network works with the Ministry of Education in its efforts to achieve universal primary education. Founded in 2009, Impact Network is a Zambia-based non-profit organization that is working to improve the quality of education in Zambian community schools. Impact Network works in Katete, Sinda, Lusangazi, and Petauke Districts in Eastern Province. Impact Network is an equal opportunity employer. For more information, see: www.impactnetwork.org.

Job Description

The role will manage administrative duties and ensure the office has fully functioning administrative operations by maintaining a high standard of operating procedures.

Responsibilities of the Position

  • Support the finance department to ensure staff adherence to organization financial systems and processes.
  • Assist with a variety of administrative tasks to support the operations team.
  • Assist with the verification of invoices and preparation of payment requests.
  • Support with the preparation of monthly financial reports.
  • Make follow-ups with vendors on documentation required.
  • Support due diligence activities for vendors and contractors.
  • Collate soft and hard copy financial documents and ensure all filing is kept up-to-date.
  • Assist in monitoring budgets and expenditures for specific programs or projects.
  • Track trends in local prices to support budgeting.
  • Collaborate with team members on various projects and initiatives.
  • Perform additional tasks based on organizational needs.

Qualifications, Skills, and Competencies

  • Diploma or degree in business administration, accounting, banking and finance, or similar.
  • A minimum of 1 year of experience in accounting or administrative roles.
  • Strong Microsoft Office skills, especially in Excel and Word.
  • Sharp time management and adherence to deadlines.
  • Attention to detail and the ability to multitask.
  • Thoroughness and accuracy when accomplishing all tasks.
  • Ability to follow internal and external processes.
  • Strong communication skills.
  • Knowledge of accounting software such as QuickBooks, Sage, Pastel, a plus.
  • ZICA registration, a plus.
  • Understanding of audit requirements, a plus.

This position is based in Katete, Eastern Province.

  • Applications will be considered on a rolling basis.
  • Only shortlisted candidates will be contacted.

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