Finance Officer – Right to Care Zambia

Job Description

ABOUT US
Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with government and communities to find pioneering solutions to build and strengthening public healthcare.

We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.

In 2021, Right to Care Zambia was awarded a five-year project funded by USAID through the PEPFAR mechanism. The USAID Action HIV project aims to reduce HIV mortality, morbidity and transmission by achieving the UNAIDS and PEPFAR goal of 95/95/95 HIV treatment coverage by providing comprehensive HIV Prevention, Care and Treatment maintenance services in Luapula, Northern and Muchinga provinces of Zambia. The USAID Action HIV project works closely with and in support of the Ministry of Health.

QUALIFICATIONS AND EXPERIENCE
Minimum Required Qualifications and Experience:

•  Part CA Zambia/ACCA/CIMA or Equivalent,
• Computer literacy, Sage Pastel Evolution
• 3 years hands on experience in the field of Accounting and Finance with exposure to Cashbooks, Accounts payables, receivables and reconciliations.
• Member of ZICA

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Good communication skills
• Ability to work in a team.
• Self-starter with proactive work ethic

KEY PERFORMANCE AREAS

• Receive, record, and submit payment requests for authorisation within two days of receipt of submissions from Operations or procurement and other internal stakeholders.
•  Perform basic checks to ensure that each payment requisition complies with the donor/ internal policy and guidelines.
•  Ensure that all payment requisitions under SLA’s have the relevant contracts attached.
•  Ensure a proper and accurate filing system is constantly maintained for all payment requisitions, journals, and reference documents both physically and electronically.
• Check for approval signatures and completeness of relevant support documents on payment requisitions before submission.
• Facilitate the petty cash voucher authorisation by the accountant.
• Capture debit card payments into the accounting system.
• Print out or export bank statements and create a cashbook batch on Pastel reflecting the correct payment references per bank account/project.
• Make sure that the reference used on the cashbook batch reflects accurately on the payment requisitions sequentially put in the box file with proof of payment fronted.
• Inspect the debit card transactions on bank statement and ensure they are accurately captured to the relevant AR accounts.
• Complete the daily cashbook batch on Sage Pastel (Bank batch and petty cash) and hand it for posting to the line manager by the following day.
• Prepare the Bank Reconciliation monthly and ensure that it is signed off by the authorised persons. (Accountant, Finance Manager, and/or HOF).
• Ensure that completed payment requisitions are appropriately filed for easy retrieval.
• Perform petty cash spot check in collaboration with the accountant.
• Process system supplier invoices (SINV) when required paying attention to the GL code used or Preparing AP JV for posting by the line manager.
• Obtain vendor statements and perform payables reconciliation for submission to line manager.
• Ensure all AP accounts are allocated or matched accordingly.
• Extract the AP age analysis and prepare the final monthly report with justifications for all balances.
• Ensure intercompany and interbranch payables are entered timely and accurately onto sage pastel.
• Undertake the first review of AR requests for payment clearance.
• Perform liquidations of staff AR retirements in a timely manner
• Perform liquidations of fuel /NRFA accounts retirements on a weekly basis
• Ensure that the debit card retirements are timely liquidated.
• Perform AR reconciliations after checking retirement schedules and vendor statements.
• Prepare monthly reconciliations of accounts receivable and submit them to the Line manager for review.
• Ensure that all intercompany invoices are appropriately recognised including interbranch transactions.
• Perform monthly AR age analysis and reporting with justification for all balances.
•  Perform monthly reconciliation of sundry receivables account.
• Track asset procurements and record users and locations and submit to the accountant.
• Track donated/ transition assets and submit to the accountant.
• Provide asset verification report to the accountant for consolidation.
• Obtain a signed asset transfer document from staff transferring assets off-site and share the same with the asset officer/ accountant via the asset management email. File a copy for auditing purposes.
• Conduct monthly reviews for possible assets due for disposal for obsolete, damaged, missing, and lost assets and submit report to the accountant.
• Check the GL allocation to ensure that the allocation to the GL is per Finance department’s authorisation.
• Ensure that relevant provisions and accruals are entered and submitted to the line manager for posting.
• Assist with the month-end reconciliation of all balance sheet items for the grants for review by line manager.
• Assist in reviewing month-end closing processes/ Reconciliations for the grant.
•  Initiate other journals as guided by line manager.

APPLICATION PROCEDURE

•  Applications in the form of a cover letter and CV must be submitted to Vacancy26@righttocare.org
• All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-finance-officer_muchinga
• Only applicants that complete the two steps above will be considered.

DISCLAIMER
By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Applicants are required to complete all screening assessment questions and completion of competency assessment using the link provided above for the application of this position to be complete. Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.  Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.

Right to Care is an equal opportunity affirmative action employer. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process.  As an Equal Opportunities Employer, we actively encourage and welcome people with various disabilities to apply.

Right to Care Zambia is aware of fraudulent activities by certain individuals claiming to be representatives of the organization.

Be advised that Right to Care does not charge any fee at any stage of the recruitment process, and as such Right to Care Zambia assumes no responsibility for any announcements or activities by such individuals or entities.