Human Resource and Administration Assistant – Ciheb Zambia

Lusaka
4 hours ago
Full-Time
Application ends: March 4, 2025
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Job Description

Organization Summary:
Ciheb Zambia is a non-profit local Zambian organisation supporting Ministry of Health to scale up comprehensive HIV prevention and testing services and find the best solutions to life threatening situations among communities in Zambia.

Position Summary:
The Human Resource and Administration Assistant will assist the Human Resource and Administration Officer in the management of day-to-day Human Resource (HR) operations for Ciheb Zambia.

Duties and Responsibilities:

  • Responsible for maintaining leave records and updating the Leave Tracking Tool for all Ciheb Zambia staff, including liaising with the Finance Officer in charge of payroll to ensure all leave taken is updated and captured on timesheets.
  • Responsible for coordinating documentation for new employee orientation, including HR checklist and all HR related Policies & Procedures.
  • Maintain employee register and ensure updates for new hires and/or terminations are made regularly.
  • Maintain and update database on personnel information for all staff including updating employee dependents information and coordinating IDs for all staff.
  • Assist the Human Resource and Administration Officer in updating the training database and coordinating training requests for all Ciheb Zambia staff.
  • Liaise with the medical insurance provider on membership processing issues for Ciheb Zambia staff and ensure the accuracy of information on the same.
  • Assist Human Resource and Administration Officer in recruitment efforts specifically in the preparation of documentation for interviews, making interview calls and coordinating recruitment outcomes e.g. recruitment summary reports, feedback to interviews and carrying out reference checks.
  • Making supplies replenishment requests for the Lusaka office.
  • Preparing purchase requisitions (PRs) for Administration purchases at the Lusaka Office.
  • Assist the Human Resource and Administration Officer in performing administrative duties.
  • Any other tasks as may be assigned

Minimum Qualifications

Education:

  • Minimum Diploma in Human Resource Management.
  • Bachelor’s degree in a related field will be an added advantage

Experience:

  • Minimum 2-3 years of experience in a related field is preferred.
  • Demonstrated success in multicultural environments is required.
  • Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft Office applications, such as Word, Excel and PowerPoint.
  • Prior experience working within NGO environment is a plus.
  • Must be registered with the Zambia Institute of Human Resource Management.

To Apply

Submit your Curriculum Vitae with three traceable referees and cover letter on or before 4th March 2025 by using the link below. All applicants are required to submit verified academic/professional qualifications from Zambia Qualifications Authority (ZAQA).

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