Human Resources Administrator – Right to Care Zambia

Job Description

ABOUT   US

Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with government and communities to find pioneering solutions to build and strengthening public healthcare.
We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.
In 2021, Right to Care Zambia was awarded a five-year project funded by USAID through the PEPFAR mechanism. The USAID Action HIV project aims to reduce HIV mortality, morbidity and transmission by achieving the UNAIDS and PEPFAR goal of 95/95/95 HIV treatment coverage by providing comprehensive HIV Prevention, Care and Treatment maintenance services in Luapula, Northern and Muchinga provinces of Zambia. The USAID Action HIV project works closely with and in support of the Ministry of Health.

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Diploma or Degree in Human Resource Management, Public Administration or any other related qualification.
• 3 years’ experience in Human Resource Administration.
• Member of Zambia Institute of Human Resource Management.

Desirable Qualifications

• Previous experience working in a similar role within the NGO sector an added advantage.
• Knowledge of Zambia Labor Legislation advantageous

TECHNICAL AND BEHAVIORAL COMPETENCIES

• Confidentiality, tact, discretion and self-control must be maintained at all times
•  Exceptional Organizational and Administrative skills
• Ethics and integrity
• Ability to prioritize own workload and tight time scales
• Resourceful and Innovative ▪ Attention to detail
•  Good interpersonal skills
• Ability to plan and organize

KEY PERFORMANCE AREAS

• Provide comprehensive HR administrative support.
• Support the implementation of HR systems or databases; enter data and maintain these accordingly.
• Maintain a proper confidential system for personnel records for all employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave and promotion.
• Maintain current and historical databases for personnel records.
• Prepare and maintain a database of all job descriptions in a consistent format.
• Create profiles and Send Employee Self-Service (ESS) and time and attendance system login details to new starters.
• Maintain and update the ESS system and time and attendance system for all employees.
• Manage manual leave application forms.
• Ensure that all terminated employees are deactivated on ESS and time and attendance system.
• Respond to general queries from managers and employees, directing them to the appropriate policies and procedures.
• Provide administrative support to the HR Management Team in HR processes, including note taking at investigations or formal meetings.
• Support with the induction and orientation of new employees by administering all relevant documentation.
• Support managers in producing induction plans for new staff.
• Provide line managers with relevant induction templates to ensure a smooth onboarding process for the new employees.
• File completed performance reviews/appraisals where applicable.
• Support the HR Management team with tracking performance progress completion of probation reviews and updating of databases.
• Administer the recruitment process in accordance with the procedure, including (but not limited to) placing adverts, liaising with recruitment agencies, managing candidate correspondence, shortlisting, interviewing, arranging assessments and ensuring that the recruitment process is well-documented.
• Conduct interviews for junior-level positions as approved by the HR Management Team.
• Produce and issue offer letters and employee contracts to the successful applicant and regret letters to unsuccessful interviewees.
• Ensure that all personnel files that are submitted to payroll are recorded.

APPLICATION PROCEDURE

• Applications in the form of a cover letter and CV must be submitted to vacancy24@righttocare.org.
• All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-hr-administrator—luapula
• Only applicants that complete the two steps above will be considered.

DISCLAIMER

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Applicants are required to complete all screening assessment questions and completion of competency assessment using the link provided above for the application of this position to be complete. Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process. Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.

Right to Care is an equal opportunity affirmative action employer. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities Employer, we actively encourage and welcome people with various disabilities to apply.

Right to Care Zambia is aware of fraudulent activities by certain individuals claiming to be representatives of the organization.
Be advised that Right to Care does not charge any fee at any stage of the recruitment process, and as such Right to Care Zambia assumes no responsibility for any announcements or activities by such individuals or entities.