Job Description
EMPLOYMENT OPPORTUNITY
Save the Children is the World’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response.
Save the Children wishes to invite qualified individuals to apply for the following various intern positions.
1.Position: Finance Intern*3
Duty Station: Lusaka Country Office, Mongu and Petauke Field Offices
Duration: 3 Months
Safeguarding:
Save the Children does not tolerate any form of exploitation, abuse, or harassment against any person. It is the responsibility of all employees and representatives to protect all people who come in contact with our organization. Save the Children commits to applying the same standards to all its employees and subject them to the same processes regardless of their position, influence, or reputation within or outside of the organization.
Diversity, Equity & Inclusion
Save the Children International’s Diversity Policy, aims to promote equal opportunity in employment and to ban any kind of discrimination based on sex, age, social class, disability, HIV status, religion, race and ethnicity.
Role Purpose:
Country Office has in the recent years been processing payments for the whole Country. So, there is need to remove the old vouchers from the Office and arrange the Container so as to create space. Also, auditors have been querying Country Office as regards stamping vouchers paid. It is in the regards that Finance, Country Office requests the services of an Intern.
SCOPE OF ROLE:
Reports to: Finance Manager
Number of direct reports: None
KEY AREAS OF ACCOUNTABILITY:
1. Archiving of old documents into Archive space.
2. Selection of old documents that are beyond retention period and ready for disposal.
3. Orderly Filing and labelling of all pending documents.
4. Keep the filing cabinet in order.
5. Stamp the Country Office and Lusaka Program Vouchers ‘PAID’, scan and file on Shared Folder.
6. Scan Copies of payments and file on shared e-folder
7. Neatly arrange the Container for files.
QUALIFICATION AND EXPERIENCE
- Completion of secondary education.
- Diploma in finance, ZICA or any related field.
- Good interpersonal skills
- Good written and spoken communication.
- Must be a self-starter.
- Must be computer literate.
- Must be organized.
- Must have an eye for detail.
2. Position: HR Intern
Duty Station: Lusaka Country Office
Duration: 3 Months
Role Purpose:
The main objective of the HR intern is to assist the HR department with personnel file management.
SCOPE OF ROLE:
Reports to: HR Coordinator
Number of direct reports: None
KEY AREAS OF ACCOUNTABILITY:
1. Maintaining proper records of all human resource documents.
2. Ensuring that new staff files are properly labeled and arranged in order.
3. Ensure that vital information such as Qualifications, NRC/Passports, Job descriptions, policies etc. are on file.
4. Ensuring that contents in personnel files are in order as per the checklist.
5. Scan personnel documents and upload on e-shared folder.
6. Archived files to be properly arranged in order.
QUALIFICATION AND EXPERIENCE
- Completion of secondary education.
- Diploma in Human Resource Management or any related field
- Good interpersonal skills
- Good written and spoken communication.
- Must be a self-starter.
- Must be computer literate.
- Must be organized.
- Must have an eye for detail.
3. Position: Administration Support Intern
Duty Station: Lusaka Country Office
Duration: 3 Months
Role Purpose:
To perform front office and office administration duties.
KEY AREAS OF ACCOUNTABILITY
1. Manage the Reception desk.
2. Receive parcels, mails and distribute, messages and communicate to appropriate employees.
3. Welcome visitors and escort them to appropriate staff or office.
4. Assist with offloading the Admin/Finance container, sorting and later, dispose all old documents, materials and furniture.
5. Assists with issuing, distribution of office supplies and stationery, and completes bin cards.
6. Assist with filing of the reception documents.
7. Operate and maintain office machines including printers, copiers, and scanners.
8. Ensure that stationery is always available in the printer’s/ printer areas.
9. Ensure offices and tea areas are clean, replenished and organized.
10. Ensure compliance with organization rules and regulations.
11. Assist in making internal meeting room booking.
12. Perform any other duties as needed at the Front office.
QUALIFICATION AND EXPERIENCE
- Diploma in Business Administration, or relevant discipline.
- Ability to act with credibility and diplomacy.
- Strong time management skills with an ability to plan ahead and anticipate requirements.
- Ability to maintain strong integrity and confidentiality).
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Expert in planning and organizational skills.
- Positive attitude towards visitors and Staff.
The interns must have Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
BEHAVIOURS (Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity.
How to Apply
Please send only your application letter and CV as one document clearly stating the position in the subject line, the CV indicating 3 traceable referees i.e. their Cell number and email, one of whom should have been direct supervisor, through email to: The Head Human Resource Administration & IT at jobs.zambia@savethechildren.org
PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES.
The closing date for receipt of applications is Friday, 23rd August, 2024. Only short-listed candidates will be notified.
Save the Children reserves the right to re advertise if suitable applicants are not found.
Save the Children will never ask that you pay for anything as part of the selection process or thereafter.
