Multiple Jobs – The Copperbelt University

Job Description

THE COPPERBELT UNIVERSITY
OFFICE OF THE REGISTRAR
JOB OPPORTUNITIES

The Copperbelt University is a Public University established through an Act of Parliament No. 19 of 1987. The University’s core business is Teaching, Research, Innovation, Industrialisation and Community Engagement as a service to the nation. The University is an equal opportunity employer and hereby invites applications from suitably qualified and experienced candidates for appointment to fill in the following support staff positions:

1. PROCUREMENT DEPARTMENT

JOB TITLE: PROCUREMENT ASSISTANT (X1)

Job Purpose:
To provide accurate and timely support to the Procurement Unit in the administration of the procurement process, processing bids documents and purchasing materials.

Main Duties and Accountabilities:

• To assist with preparing formal bid documents for items and services to ensure that materials are in compliance with all procurement regulations.
• To inform other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process with established practices.
• To maintain purchasing documents, files and records (e.g. Requests for Proposals, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• To perform general and program-specific clerical functions (distributing purchase orders, scheduling).
• To process requisitions into approved purchase orders to update and distribute information and/or acquire resources in compliance with established guidelines.
• To respond to inquiries of staff and administration regarding purchasing procedures to provide information, direction and/or referral for addressing the inquiry.
• To coordinate with requesting units and make sure that the right items are procured.
• To review documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure completeness and accuracy of the purchasing process.
• To perform any other duties as may be assigned by the Supervisor.

Qualifications and Experience:

• Grade 12 or Form V Certificate (or its equivalent) with 5 “0” levels including English Language and Mathematics.
• Must have a Certificate in Procurement and Supply Chain Management, CISP or ZIPS.
• A Diploma in Procurement and Supply Chain Management, CISP or ZIPS will be an added advantage.
• Minimum of one (1) year of working experience required. Experience in an academic institution will be added advantage.
• Valid Membership to a professional body.

Required Competencies and Behavioral Attributes:

• Be able to demonstrate knowledge of Procurement and Supply Chain Management processes or procedures.
• Excellent interpersonal and communication skills.
• Excellent written and oral presentation skills.
• Takes responsibility for actions, projects, and work under own direction.
• Ability and willingness to work as part of a team and contribute fully to the work of the Department.

Reporting Relationships:

• Immediate Supervisor: Procurement Officer
• Salary Scale: PSS07

2. FINANCE DEPARTMENT

2.1 JOB TITLE: STORES ASSISTANT (X1)

Job Purpose:
To support the Stores Unit in its daily operation in order to realize the institutional strategic objectives.

Main Duties and Accountabilities:

• Receives, physically checks and inspects materials of varied nature coming into Stores to ensure that the materials comply with order specifications.
• Issues and scrutinizes approvals on all stores requisitions to ensure their authenticity before any issues can be made.
• Maintains a high standard of cleanliness and makes sure the stores are under lock to prevent unauthorized entry.
• Stores or bins conforming materials into the right storage places.
• To ensure timely accurate update of all bin cards and other stores records.
• Updates all computer records using access dimension systems.

Qualifications and Experience:

• Grade 12 or Form V Certificate (or its equivalent) with 5 “0” levels including English Language and Mathematics.
• Must have a Certificate in Procurement and Supply Chain Management, CISP or ZIPS.
• A Diploma in Procurement and Supply Chain Management, CISP or ZIPS will be an added advantage.
• Minimum of two (2) years of working experience required. Experience in an academic institution will be added advantage.
• Valid Membership to a professional body.

Required Competencies and Behavioral Attributes:

• Be able to demonstrate knowledge of Stores Management processes or procedures.
• Excellent interpersonal and communication skills.
• Excellent written and oral presentation skills.
• Takes responsibility for actions, projects, and work under own direction.
• Ability and willingness to work as part of a team and contribute fully to the work of the Department.

Reporting Relationships:

• Immediate Supervisor: Stores Controller
• Salary Scale: PSS07

2.2 JOB TITLE: STORE KEEPER (X4)

Job Purpose:
To be part of the Stores team in charge of a storage unit performing a full range of storekeeper assignments exercising judgment in making decisions based on established methods and procedures.

Main Duties and Accountabilities:

• Counts, weighs, and measures goods received and issued.
• Checks and inspects items received as to confirm quality and quantity against delivery documents.
• Reports all Stock out for replenishment.
• Maintains a clean and healthy environment of the Stores Unit.
• Checks approvals on stores requisitions to ensure their authenticity.
• Perform any other duties as may be assigned by the Supervisor.

Qualifications And Experience:

• Grade 12 or Form V Certificate (or its equivalent) with 5 “0” levels including English Language and Mathematics.
• Must have a Certificate in Procurement and Supply Chain Management, CISP or ZIPS.
• A Diploma in Procurement and Supply Chain Management, CISP or ZIPS will be an added advantage.
• Minimum of one (1) year of working experience required. Experience in an academic institution will be added advantage.
• Valid Membership to a professional body.

Required Competencies and Behavioral Attributes:

• Be able to demonstrate knowledge of Stores Management processes or procedures.
• Excellent interpersonal and communication skills.
• Excellent written and oral presentation skills.
• Takes responsibility for actions, projects, and work under own direction.
• Ability and willingness to work as part of a team and contribute fully to the work of the Department.

Reporting Relationships:

• Immediate Supervisor: Stores Controller
• Salary Scale: PSS08

Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, Zambia Qualifications Authority (ZAQA) validated and certified copies of Academic and Professional Certificates; and three (3) names of referees, two (2) of whom must be Professionally acquainted with the applicant.

The applications in hard copies should be submitted to the undersigned not later than Friday 14th March 2025. Soft copies MUST be submitted as a single file to jobs@cbu.ac.zm. Clearly state the job title being applied for in the application letter or subject line for email applications. Applicants are also advised to apply for only one position that best matches their skills and experience.

The Registrar
The Copperbelt University
Plot 4692, Jambo Drive, Riverside
P O Box 21692
KITWE

Please note that only short-listed candidates will be contacted