Administrative Assistant – Zambia Medical Association Cooperative

2 weeks ago

Job Description

JOB OVERVIEW:

The Administrative Assistant will attend to daily administrative demands of the cooperative and ensure that office functions and business operations are interlinked and run seamlessly with utmost efficiency. S/he will execute operational directives from the Fund Manager. S/he will be the link between the Fund Manager and all external stakeholders. This is a position that requires knowledge of corporate governance, business, finance, investment and associated regulatory compliance.

KEY RESPONSIBILITIES & DUTIES:

  • Conduct day-to-day administrative duties as delegated by the Fund Manager.
  • Developing, reviewing, and improving administrative systems and procedures.
  • Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
  • Working with the accounting and management teams to set budgets, monitor spending, track investments and liabilities in alignment with organizational goals.
  • Planning, scheduling, and promoting office events, including meetings, conferences and marketing events.
  • Collecting, organizing, and storing information using computer and filing systems.
  • Point of contact and coordinator of information dissemination to shareholders, the public, business partners, regulators and other stakeholders.
  • Cultivate relationships with relevant local and international business partners.
  • Provide oversight and administration of all the organization’s interactive platforms including e-mail portal, website and all social media pages.
  • Prepare working documents as assigned by the Fund Manager.
  • Develop plans of continuously improving internal processes, investment portfolio and institutional governance.
  • Shall be an agent to the cooperative’s bank accounts and facilitate transactions.
  • Manage petty cash.

JOB REQUIREMENTS AND QUALIFICATIONS:

  • Grade 12 Certificate
  • Diploma in Business Administration, Management, Marketing or any related field.
  • Bachelor’s Degree will be an added advantage
  • Knowledge in accountancy and taxation laws will be an added advantage.
  • Minimum of two (2) years prior experience
  • Valid Driver’s License (B or better)
  • Computer proficient (MS office)
  • Excellent written and verbal command of English language.
  • Good communicator.
  • Must be ready to work with minimal supervision
  • Willingness to work remotely and extended hours.
  • Must be familiar with the culture and ethos of the medical profession and possess the necessary comprehension required to navigate Medical  Doctors’ affairs.

Location